How much does KodaTime cost?
The first 3 users are free. Extra users are a flat monthly seat price — no tiers, no setup fees, cancel any time. The optional Xero sync add-on is a flat monthly price per organisation.
Pricing
One plan, every core feature.
No tiers and no setup fees. KodaTime is free for the first 3 users, then a flat monthly seat price as you grow. Optional add-ons like Xero sync are a flat price per organisation. Cancel any time and keep your data.
For small teams
Free
$0/ up to 3 users
Every core feature included from day one. No credit card needed.
Get started- Unlimited projects, clients & work scopes
- Weekly timesheets & approvals
- Invoice generation & PDF export
- Reports & analytics
- Audit log
Most firms
As you grow
Per seat
NZ$12NZD / extra seat / month
First 3 seats stay free. Pay only for active seats above that — billed monthly.
Get started- Everything in Free
- Add as many teammates as you need
- Same product, same features — just more seats
- Cancel any time, keep your data
Included on every plan
Free and paid seats get the exact same product. The only difference is how many people can log in.
- Unlimited projects & clients
- Unlimited work scopes
- Weekly timesheet grid
- Approval workflows
- Invoice generation & PDF export
- Reports & analytics
- Expense tracking
- Teams & role-based access
- Append-only audit log
- Email & magic-link invites
Pricing FAQ
Questions about cost.
Can I create invoices from my timesheets?
Yes. Invoices are generated directly from approved time entries and expenses. Choose summary, detailed, or custom view, group by project, staff, or staff category, apply tax and discounts, and export a clean PDF.
Does KodaTime support GST and New Zealand / Australian tax?
Yes. Tax is configurable per organisation and defaults to 15% NZ GST, so invoices are GST-ready out of the box.
More questions? Browse the full FAQ or compare every feature.