Some firms outgrow spreadsheets and choose Projectworks because forecasting, resourcing and financial management drive the business. Others find they use a small slice of the platform and want something faster for timesheets, budgets and invoicing. KodaTime is built for the second camp — this page helps you work out which one you're in.
The reasons are usually specific. Timesheets take too long, so staff put them off and the data arrives late. Invoices slip because the hours aren't approved yet. The forecasting and resourcing modules that justified the platform never quite get configured. None of that makes a broad platform bad — it makes it the wrong size.
A quick test: think about the last three decisions that cost your firm money. If they were staffing calls — the wrong person on the wrong job — you want the forecasting depth, and a narrow tool will frustrate you. If they were billing calls — a phase that quietly went over, a month closed two weeks late — you want the narrower tool your team will actually use.
Descriptions are each vendor's own positioning, with a link to their site. We don't publish feature comparisons of other people's products — they go stale within months, and you'd be right not to trust ours.
WorkflowMax by Xero was retired on 26 June 2024.
Best if you already know WorkflowMax and want continuity.
The continuation of the WorkflowMax product under new ownership, covering leads, clients, quotes and job tracking.
Visit WorkflowMax by BlueRockBest if resource forecasting and planning drive your business.
A professional-services platform spanning resourcing, forecasting, timesheets, expenses and invoicing.
Visit ProjectworksBest for established practices that value a long ANZ track record.
Job and time management used by consulting engineers, surveyors, planners and architects.
Visit AbtracBest for architecture firms wanting an all-in-one practice platform.
An Australian-built project and business management platform for architecture and engineering practices.
Visit Total SynergyBest for firms wanting fast timesheets and invoices without enterprise complexity.
Timesheets, work-scope budgets, approvals and invoicing for firms that bill by the hour.
See what it doesKodaTime is built for consulting firms that bill by the hour and don't want a full professional-services platform. You still get project budgets, approvals and invoicing — you just don't have to configure forecasting, resourcing or leave management you'll never use.
Sometimes the broader tool is the right one.
If you need resource forecasting across a long pipeline, integrated leave and payroll, or full project accounting in one system, say so on the demo call and pick accordingly. We'd rather you chose well than chose us.
KodaTime covers time, project budgets, approvals and invoicing, and hands accounting to Xero. Broader platforms add resourcing, forecasting and leave management. Which is right depends on whether your firm loses more money on staffing decisions or on billing ones.
Most firms are logging time the same day. Set up your clients, projects and work scopes first; historical time can usually stay in your old system, since you rarely need it in the new one.
KodaTime is free for up to 3 users, then $12 per user per month. Pricing is published rather than quoted, so you can work out your cost before talking to anyone.
Free for up to 3 users. Log a week, approve it, and raise the invoice — that's the comparison that matters.
Free for up to 3 users. No card required.