Timesheets people actually complete
A fast weekly grid that saves as your team types, with running daily and weekly totals. No chasing. No forgotten Fridays.
The office operating system for consulting firms
Month-end, without the chaos.
KodaTime helps consulting firms across Australia and New Zealand track time, monitor project budgets, and turn approved work into invoices. Less admin, fewer reminders, faster month-end.
This week · Apr 21 — 27Live
28hof 40h logged
12h to hit 40h · 3 of 5 weekdays complete
Project · NorthwindNext milestone May 14
Brand refresh, phase two
Fee budget burned68%
The dashboard
The whole month, on one page.
See outstanding timesheets, project budgets, billable hours, and unpaid invoices in one place. Partners know which jobs are healthy. Admin knows what’s ready to invoice.
The KodaTime dashboard shows hours logged this week, total team hours, outstanding invoice value, and billable ratio at the top, followed by a weekly hours chart and a list of active client projects with fee-budget burn indicators.
www.kodatime.com / dashboard
Monday · April 27, 2026
Good morning, Anita.
12h left to hit 40h · 2 overdue invoices · 3 timesheets to review.
+ Log time
View projectsOpen timesheet
Hours this week
28hof 40h
+4h vs last week
Team hours · week
162h
All projects within budget
Outstanding invoices
$14.2k
2 overdue · 5 sent
Billable ratio
82%
Last 30 days · target 80%
This week · Apr 21 — 27
28hlogged
Mon
7h
Tue
6h
Wed
8h
Thu
7h
Fri
—
Sat
—
Sun
—
Mon–Wed submitted · Thu in progressOpen timesheet →
Quick actions
Log time
Add to this week
New project
Set the fee budget
New invoice
Bill approved time
Log expense
Attach a receipt
Active projects
4 tracked this week · fee-budget burnN
Brand refresh, ph. 2
Northwind Studio
12hwk
M
Q2 design system
Marigold
7hwk
P
Site rebuild
Pillar Labs
6hwk
H
Annual report
Hollow & Co
3hwk
How it works
Everything between Monday morning and getting paid.
1
Log
A fast weekly grid that saves as your team types. No chasing, no forgotten Fridays.
2
Approve
Managers review one queue. Approved work flows straight through to invoicing.
3
Invoice
Generate invoices from approved time and expenses — tax, discounts, and PDF built in.
Features
One workflow from timesheet to invoice.
KodaTime replaces the spreadsheet you chase every Monday, the approvals buried in email, and the double-handling on invoice day.
Budgets that stay visible
Track every project against its fee budget in real time, so overruns get caught before they’re missed off an invoice.
Approvals that move themselves
Staff submit, managers review in one queue, and approved work flows straight through to invoicing.
Reports without spreadsheets
Monitor billable hours, project performance, and staff workload from one dashboard — export to PDF or CSV in a click.
Invoice in minutes
Generate invoices directly from approved time and expenses, with tax, discounts, and PDF export built in.
Every change, on the record
Role-based permissions and a built-in audit log give your team accountability without extra admin.
Time, budgets, and invoices — one workflow, one place.
Built for firms that bill by the hour, across Australia and New Zealand.
Pricing
Simple pricing that grows with your team.
No tiers. No setup fees. Free for the first 3 users, then a flat seat price as you grow — plus an optional Xero sync add-on. Cancel any time.
For small teams
Free
$0/ up to 3 users
Every core feature included from day one. No credit card needed.
Get started- Unlimited projects, clients & work scopes
- Weekly timesheets & approvals
- Invoice generation & PDF export
- Reports & analytics
- Audit log
Most firms
As you grow
Per seat
NZ$12NZD / extra seat / month
First 3 seats stay free. Pay only for active seats above that — billed monthly.
Get started- Everything in Free
- Add as many teammates as you need
- Same product, same features — just more seats
- Cancel any time, keep your data
A “seat” is one active user in a month.Optional Xero sync: flat monthly price per organisation.
FAQ
Frequently asked questions.
The short answers to what teams ask before signing up. For setup and day-to-day help, see the help centre.
KodaTime is time tracking, project budgeting, and invoicing software built for consulting firms across Australia and New Zealand. Staff log time, managers approve it, and invoices are generated directly from approved work.
The first 3 users are free. Extra users are a flat monthly seat price — no tiers, no setup fees, cancel any time. The optional Xero sync add-on is a flat monthly price per organisation.
Consultancy and professional-services firms that bill by the hour — architects, consulting engineers, and similar service teams across Australia and New Zealand. It's built for the practice managers and admins who run timesheets and invoicing, and the partners who need to see project budgets at a glance.
Yes. Invoices are generated directly from approved time entries and expenses. Choose summary, detailed, or custom view, group by project, staff, or staff category, apply tax and discounts, and export a clean PDF.
Yes. Tax is configurable per organisation and defaults to 15% NZ GST, so invoices are GST-ready out of the box.
Yes. Every record is tagged to your organisation and isolated at the database layer, so one organisation can never see another's data — even by accident.
KodaTime is a responsive web app that works on any modern phone or tablet browser. It connects to Xero via the optional Xero Sync add-on — sending an invoice creates it in Xero, and payments flow back automatically. A native app and public API are on the roadmap; let us know what to prioritise at kodaprodev@gmail.com.
More questions? Browse the full FAQ or the help centre.
Close the month on time. Every time.
Get started free — it takes a minute to set up, and your next invoice run will take care of itself.