KodaTime brings timesheets, project budgets, approvals, reporting, and invoicing into one connected workflow — purpose-built for consultancy and professional-services firms across Australia and New Zealand. Every core feature is included on every plan, with Xero sync available as an optional add-on.
Log hours by project and work scope in a fast Mon–Sun grid. Entries auto-save as you type, with running totals per day and per row, so nothing gets reconstructed from memory at month end.
Organise work by client and project, set fee budgets, and define work scopes with staff-category allocations. KodaTime tracks burn against budget in real time so you always know where every job stands.
Staff submit, managers review and approve. Rejected entries come back with comments, so figures are accurate before they ever reach an invoice.
Build invoices from approved time entries and expenses in two steps — select what to bill, then shape the invoice. Choose summary, detailed, or custom views, group line items, apply tax and discounts, and export a clean PDF.
Billable utilisation, project burn, fee vs budget, staff productivity. Slice by employee, project, or client and export to PDF or CSV for the rest of the business.
Admin, Manager, and Staff roles carry exactly the right permissions. Invite teammates by email or magic link, group them into teams, and trace every change in an append-only audit log.
Free for up to 3users — set up your first project in a minute and log this week's hours.